Articles
The secure delivery of contracts and other sensitive documentation via encrypted email - ( Nov 2004 )
Sending confidential documentation via normal email is a very real and potentially disastrous security risk. Email can easily be intercepted, rerouted, copied, changed or even
deleted, en route. Companies dealing regularly with sensitive email need to seriously consider a secure email
solution.
Many companies spend large amounts every year on courier services. Secure email can replace the
necessity to courier confidential documentation, as well as dramatically speed up the delivery process.
According the Garin Toren, COO of Striata, “The need for secure email is growing exponentially. We have
identified a significant demand for a cost effective solution in the US market.”
Email is the ubiquitous business communication tool of this century
Email is an essential and integral part of any business’ communication infrastructure, and has become one of the most mission critical tools available to any corporation. Companies are freely using email to send and receive sensitive and confidential information without realizing the danger in doing so. More and more companies are now looking at secure email as an important application for reducing these security risks.
Why does email need to be secure?
There are many messages that remain outside of the realm of email, due to the confidential nature of the documentation. These may include contracts, financial information, personal medical and other customer information, human resource related documentation etc. Secure email gives one the ability to send all of
these types of documents quickly and confidentially, resulting in meaningful cost and time savings. There is a feeling of anonymity when it comes to email, mostly because of the large volumes delivered. This has created a false sense of security with respect to the confidentiality of the medium. Many individuals are therefore
dangerously using email to send sensitive information.
Trust and security are key elements to mitigate the risks of accidental or fraudulent exposure of confidential information. There is potential danger to brand equity and the consideration of regulatory compliance.
A company that can authenticate and secure the delivery of such documentation via email has a strong competitive advantage to entrench its relationships with customers, partners and suppliers.
Good Corporate Governance
Sarbanes-Oxley Section 404 places an emphasis on internal control, reporting and data access. Companies
looking to achieve good corporate governance can use securely encrypted email and digital signatures to
mitigate security risks, by providing their key staff with the necessary tools.
Is your company at risk? Do you comply with the required legislation?
There is significant recent legislation requiring companies to secure communications pertaining to sensitive information. These include:
- HIPAA
- Gramm-Leach-Bliley
- California SB-1386
- PIPEDA (Canada)
- The European Data Directives
There is specific mention of ‘secure email’ in most of these and some even go so far as to detail penalties for not doing so.
There is a growing understanding of the risks of not securing certain types of email content & attachments. By encrypting email in transit and storage, companies can reduce their risk of dangerous exposure.
When do you need to start securing your sensitive email?
There are many compelling reasons to implement a secure email solution in your organization. Your company can benefit through:
- Lowering document delivery costs
- Dramatically speeding up the time of delivery
- Reducing the risks of exposure
- Complying with required regulations and;
- Generally implementing better control of your sensitive documents
- The European Data Directives
There is specific mention of ‘secure email’ in most of these and some even go so far as to detail penalties for not doing so.
There is a growing understanding of the risks of not securing certain types of email content & attachments. By encrypting email in transit and storage, companies can reduce their risk of dangerous exposure.
When do you need to start securing your sensitive email?
There are many compelling reasons to implement a secure email solution in your organization. Your company can benefit through:
- Lowering document delivery costs
- Dramatically speeding up the time of delivery
- Reducing the risks of exposure
- Complying with required regulations and;
- Generally implementing better control of your sensitive documents
The Striata Document+ Wizard: A cost effective, rapidly implemented, secure email ASP solution:
- Implementation is very rapid - under two weeks.
- The solution is ultra cost effective.
- User access is via a user-friendly secure browser based interface.
- Various document types are catered for.
- Implementation does not effect nor integrate with the companies' current IT infrastructure in any way.
- Delivery tracking is easily viewable and reported upon.
- All sent documents are available for resending.
- The recipient is able to decrypt the secure email in any mail client.
- The solution is managed entirely by the company and no third party involvement is required.
- Striata offers triple global ASP redundancy.
The solution is proven with over 100 current customers worldwide.
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Why choose Striata?
Flexible
Configurable
Multi-channel
Cross platform
Levels of control
Extensive reporting
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